Planning Intern / Management Analyst (Part-Time)
Supervision Received: Works under the direction of Deputy Director and other Senior Mgt.
Projected schedule: 20 hours per week.
Hiring range: $19.67 – $24.59 DOQ / Max of range: $29.51
Essential Duties and Responsibilities:
Assists management and other staff with various research projects, report writing and presentations as assigned. Performs research, data collection and analysis, prepares memorandum and reports and creates presentations related to regulatory, operations and long-term planning initiatives. Researches, compiles and analyzes data from multiple sources to provide information to address a number of current and long-range planning, development service and program matters.
Prepares narrative reports regarding various land use, operations, strategic planning and program considerations. Assists other staff in delivery and analysis of programmatic services related to affordable housing, permit services, regulatory board / commission, long-term planning, or other special projects / programs. Assist management in the monitoring and analysis of operations and the development and implementation of new systems, procedures, or practices for the delivery of services. Make recommendations to management through presentations or written reports.
Other tasks include preforming routine office tasks, including data entry, electronic file management, copying and answering telephone. Assists with other administrative functions as needed. May conducts site visits to properties and collects information about field conditions. May assists staff representatives during public participation events or public meetings. Performs other related work as assigned.
Required Minimum Qualifications: To perform this job successfully, an individual must be willing and able to perform all essential duties satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education: A Bachelor’s Degree in architecture, business or public administration, public policy, geography, urban planning, urban studies, environmental studies or related field.
Preferred: Enrollment in a Master’s degree program with one year (may be non-consecutive) of previous paid employment experience.
Certification or license: Valid Driver’s License
Required Knowledge, Skills, and Proficiencies:
- Knowledge of public administration and planning principles and practices
- Understanding of basic budgetary principles and techniques as they relate to development services, programs and objectives.
- Knowledge of principles and practices of research and data collection, organization and synthesis.
- Skills in fact-finding and investigative techniques; and development of presentations and reports.
- Strong written and verbal communication skills;
- Willingness and ability to interact with the public in a polite and effective manner to provide excellent customer service.
- Consistently exercise good judgment, maintain confidentiality, and complete work in accordance with established policies and procedures;
- Knowledge of office productivity software Microsoft Office and familiarity with database, graphics (Adobe Creative Suite), web, and GIS applications.
- Performance of all work in a professional manner with the highest level of integrity and in accordance with the City’s conflict of interest policies and practices.
Work Environment: Fast-paced, customer-service-oriented environment with a high degree of independent work and one-on-one interaction with customers. The office frequently has a moderate noise level due to an open office configuration with office equipment running and numerous telephone calls; property inspections may be required to be performed in elevated heights and may experience loud noises. Some fieldwork around the city will be required, most often in residential, commercial, and/or park environments.
Tools and Equipment Used: The position requires the ability to operate/use the following equipment and software, including but not limited to: a motor vehicle, “smartphone” cellular telephone, and a digital camera, personal computer (Windows 10 Operating System, Microsoft Office Suite, Adobe Acrobat, and permit database and mapping software (Edens ERP, Tyler Munis and EnerGov); photocopying machines; fax machine; calculators; telephones; and miscellaneous other office equipment.
Physical Demands: On-the-job time is spent performing a variety of physical activities. While performing the duties of this job, the employee is most often required to sit for a long time, talk, see and hear. The employee is also frequently required to stand and walk; use hands and fingers; handle maps, drawings, reports and other written documents; use equipment; and reach with hands and arms. The employee must occasionally lift and/or move objects weighing up to 35 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception, peripheral vision, and the ability to adjust focus. Inspection aspect of the position will require use of ladders, climbing or descending steep slopes, navigating uneven ground, working on a precipice, or functioning in tightly confined places. An inspector may be exposed to cold, wet, hot and humid weather conditions.
Employment Type: Part-time