Judicial Services Specialist 3 (Protective Order/FED Data Entry Clerk and Cashier)

Judicial Services Specialist 3 (Protective Order/FED Data Entry Clerk and Cashier)

Initial Posting Date:
12/21/2022

Application Deadline:
01/11/2023

Agency:
Judicial Department

Salary Range:
$3,300 – $5,376

Position Type:
Employee

Position Title:
Judicial Services Specialist 3 (Protective Order/FED Data Entry Clerk and Cashier)

Job Description:

This position is part of a classification study. The study may result in a change to the current job profile and salary in Spring 2023.

Interviews: will be scheduled within two weeks after the application deadline.

Who we are

Oregon Judicial Department (OJD) serves the public, and the people we serve may be facing challenging life circumstances, high levels of stress, or confusion about their next steps. The work you will do in this role directly affects the people in our community who come to the court to have their cases resolved. We need staff who want to have direct impact in their communities, value OJD’s efforts to remove barriers to access justice services, and enjoy a high level of customer service and interaction with the public.

We are committed to building a diverse, inclusive team and encourage applications from candidates of all backgrounds to apply. We consider relevant work and lived experience and education, plus any transferable skills and abilities that may meet our qualifications or the skills and attributes we need for this position.

Benefits to you

  • We pay 95% to 99% of medical insurance premiums for full-time employees, including mental health coverage.
  • The hourly equivalent for this position is $19.04 – $31.02.
  • 10 paid holidays, 2 floating holidays, 3 personal business days, separate sick and vacation paid leaves (prorated for part-time employees), and other employee benefits such as optional insurances and flexible spending plans.
  • OJD will pay you a 5% allowance for bilingual skills (includes ASL) if you can pass a skills test and are assigned to use those skills on the job!
  • We conduct a pay equity analysis for candidates new to OJD based on their education and experience before every offer of employment.

Position Highlights

The Columbia County Circuit Court in Saint Helens, Oregon, is hiring a Protective Order/FED Data Entry Clerk and Cashier (Judicial Services Specialist 3).

Much of your day will be spent performing data entry for complex cases regarding protective orders and forcible entry detainers and verifying that all information entered is complete and accurate and that all fees have been submitted. You will handle everything from filing cases to entering judgments and will coordinate with others to ensure that cases proceed through the court process according to applicable laws, policies, and procedures.

Additionally, you will provide excellent customer service to judges, attorneys, litigants, court staff, law enforcement agencies, state agencies, and the public. As a cashier, you will handle cash, check, and credit card payments, calculate filing fees, credit payments to people’s cases/accounts, generate receipts, balance the cash drawer and credit card receipts for the daily deposit report, and turn in payments for deposit or storage in the court safe.

This is a smaller court, and our employees collaborate with and depend upon each other, so you will also provide backup for the criminal data entry clerks as needed.

Assigned tasks may be changed to accommodate workload and organizational needs. We welcome all candidates who are inspired by our work and mission.

Application Process

  • Workday times out after approximately 15 minutes of inactivity and all progress will be lost.
  • REQUIRED: a cover letter that demonstrates how you meet the Minimum Qualifications, Special Qualifications, and Requested Skills and Attributes, listed below. Using a generic cover letter is likely not going to get you an interview, so please take the time needed to personalize your cover letter. Prepare your cover letter before starting your Workday application.
  • REQUIRED: a completed work history, either by completing the Job History (internal candidate) or Work Experience (external candidate) portion of your Workday profile OR by attaching an updated resume.

Instructions for Cover Letter and Work History/Resume

Cover Letter

  • Attach your cover letter (not to exceed two pages) in the Resume / CV / Cover Letter section of the application. The attached cover letter file should include your name.
  • In the body of your cover letter, please include responses to each of the Requested Skills and Attributes listed below.
  • Address the cover letter “To the Hiring Manager.”

Work History/Resume

  • Attach your updated resume in the Resume / CV / Cover Letter section of the application. The attached resume file should include your name.

    OR

  • Complete the Job History/Work Experience portion of your Workday profile if you are not using an updated resume.

Failure to follow these instructions may result in rejection of your application.

All application materials will be evaluated for consistency of information, and your letter will be evaluated for grammar, spelling, punctuation, and language use in addition to demonstrated experience.

Minimum Qualifications

(These must be evident in your resume or work history.)

The qualified candidate must have at least two (2) years of responsible, clerical experience in a moderately complex office or business setting involving the processing of financial, administrative, or legal documents.
AND
Possession of a high school diploma or GED, or equivalent life or work experience.

Special Qualifications

(These must be verifiable.)

None.

Requested Skills and Attributes

(These must be addressed in your cover letter.)

  • Experience being responsible for a cash drawer and handling cash and other money transactions for the purpose of receiving payments, generating receipts, and crediting accounts.
  • Experience performing a variety of clerical or administrative support tasks that included using a computer to enter and retrieve information, meeting strict deadlines, and maintaining accuracy when interrupted or distracted by a noisy work setting.
  • Ability to provide customer service and maintain a professional demeanor to people who are facing challenging life circumstances, highly stressful situations, or trauma.
  • Experience explaining laws, rules, or regulations on behalf of an employer.
  • Experience identifying and safeguarding confidential information and materials.

Working Conditions

  • This is a full-time position, and the work schedule currently is 8:00 a.m. to 5:00 p.m. Monday through Friday. It is eligible for overtime compensation for hours worked in excess of 40 per work week.
  • Occasional after-hours or overtime work may be required.
  • Frequent phone and in-person contact with people from diverse backgrounds and with people who may at times be angry, hostile, confused, or frustrated due to challenging life circumstances, highly stressful situations, or trauma.
  • The work focuses on domestic abuse cases about difficult topics such as abuse of elderly persons and persons with disabilities, sex abuse, and stalking.
  • Long periods of sitting or standing; frequent stair walking and lifting items weighing up to 20 pounds may be required.
  • Regular use of the following equipment: telephone, OJD-assigned computer with multiple monitors, copy machine, fax machine, and scanner.

ADDITIONAL INFORMATION
Criminal Background Check

You will be subject to a criminal background check if you are a finalist. Adverse results are evaluated on a case-by-case basis and may result in disqualification if the circumstances are directly related to the duties and responsibilities of the position.

United States Employment Eligibility
OJD does not offer visa sponsorships. If you are hired, you will be required to fill out the U.S. Department of Homeland Security’s I-9 form confirming you are able to work in the U.S.

Future Vacancies
Apply now if you are interested in this or future vacancies. This job announcement may be used to fill future vacancies in this class of work.

Veterans’ Preference
Eligible veterans who meet the qualifications will be given preference in the recruitment process. To receive preference, veterans must attach the appropriate documentation after they receive an email in their Workday inbox requesting the information to verify eligibility. The action item, asking veterans to attach their documentation, will arrive after they have submitted their initial application materials. Visit the Oregon job opportunities Veterans web page for additional details, information, and resources.

Conduct Expectations
Because of OJD’s role in providing justice and upholding the rule of law, employees of the department are required to meet the highest standards of professional conduct and ethics while on the job, and also to maintain those same high standards when taking actions in their personal lives that could reflect on the department. As an employee, you will be expected to preserve the confidentiality of information received in the course of OJD employment.

Pay Equity
As an employer, OJD complies with Oregon’s pay equity law. Salary offers are made with consideration of the candidate’s education and experience. For more information on pay equity, click here.

Employee Benefits
Click here to access information specific to OJD employee benefits.

Public Service Loan Forgiveness

OJD is an eligible employer for the Public Service Loan Forgiveness program. To learn more about this program, and how to qualify, please click here.

Questions and Support

  • If you require an alternate format to complete the application process, call 503-986-5930, or TTY: Oregon Relay Service 711 for the hearing impaired. Be prepared to describe the alternate format needed.
  • Workday related information and resources are available here.
  • For questions about a specific OJD job posting, call 503-986-5930.

The Oregon Judicial Department embraces equal opportunity and affirmative action. We are committed to building a diverse team that represents a variety of backgrounds, perspectives, and skills. The more inclusive we are, the better our work will be.

Oregon Secretary of State

 

Address

Saint Helens, OR

USA

Industry

Business

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