Hiring Now: Resources and Administration Assistant wanted

Access to Music

Howdy, we are hiring.

Benefits: 

  • Enhanced holiday/annual leave
  • Enhanced maternity/paternity/adoption pay
  • Employee Assistance Programme
  • Company Sick Pay
  • Health Cash Plan
  • Cycle to Work Scheme
  • Discounts Platform with 800+ retailers
  • Employer-paid teacher training
  • Sabbatical leave

About Access: 

Access Creative College is more than just a college; we are a hub for young creative entrepreneurs who are shaping the future of the creative industries. Access Creative College has been delivering creative education for over 30 years. Our course offerings are a diverse range of courses from Events, Esports, Computing, Games, Music, Media and Production. There are currently 3700 learners studying in the creative arena with Access Creative College. Our vision is to be the leading college for the creative industries and we are dedicated to broadening our provision and scope of operations to become the number one choice for creative training in the UK.

Working for Access Creative College puts our employees at the forefront of the development of future creative talent in an environment that allows innovation and entrepreneurialism in a supportive and inclusive environment. Working within education but with a creative specialism creates a vibe within all of our locations that make Access Creative College a fun and vibrant place to work.

The role

We are looking for a Resources and Administration Assistant to support the Resource Manager and Head of Centre in the delivery of provision and commercial activity, through effective management and maintenance of the available resources and facilities. Working with the Resources Manager and other Centre management staff on supporting and facilitating the needs of current and planned provision, the successful candidate will be responsible for site processes and be the main point of contact for Resources, Facilities, Safety issues and queries outside of college hours. You will also be a key holder for the premises and ensure the maintenance of appropriate access controls to centre and office facilities, including verification of identity and signing-in procedures.

You will take responsibility for the safe and efficient operation of the site, including opening and closing down procedures. You will coordinate and administer Rockschool exams on occasional weekends and be responsible for the safe and efficient operation of the site on weekends for work to be carried out outside of college hours.

Sharing responsibility for maintaining the Centre’s resources inventories, you will liaise with your team and other departments to ensure effective maintenance, management, replacement and control of the Centre’s facilities and resources. You will ensure all centre resources are in working order and appropriate for use and you will manage the college booking system for the issuing and tracking of all resources, including ICT equipment provided to learners and staff. You will ensure that resources are effectively deployed, booked out and in, and set up throughout the Centre to support the needs of users. You will also set up rooms and organise resources & furniture requirements for training events, meetings, etc.

You will support the ICT network for the centre, ensuring laptops and desktops are appropriately configured for use and maintain staff and student user accounts working with our IT Services management, where appropriate.

You will liaise with representatives of relevant trades ensuring the implementation of systems for the monitoring and tracking of any agreed work, access to premises and work areas, completion of appropriate safety checks and risk assessments and logging of contractor’s staff on site. You will also carry out minor repairs, as required.

About you

You will be engaging, personable and polite with good telephone skills creating a welcoming atmosphere for all guests, colleagues, stakeholders and maintenance workers visiting the site. As well as being a bit of an all-round star, we need you to be well-presented, sociable, honest and reliable.

Skills/Knowledge 

  • Ability to manage and maintain resources, equipment and ICT systems and hardware
  • Ability to apply problem-solving skills
  • Ability to work on your own initiative and to manage your workload
  • Ability to demonstrate a clear understanding of equal opportunities issues as they affect employment and individuals/teams of staff.
  • The ability to work as an effective member of a team

Experience/Qualifications/Training 

  • Experience in the use of computerised systems, including MS Office applications.
  • Some administration/reception experience is desirable

Work-Related Circumstances 

  • Willingness to work flexibly within the conditions of service.
  • To promote equal opportunities across the business and areas of responsibility.
  • To work in accordance with agreed policies and procedures, including Health and Safety and Equal opportunities.
  • To hold or obtain within a specified timescale relevant health and safety, premises, administration or ICT qualification

If you don’t accept average and enjoy working in a creative environment, please apply with your CV here.

Access Creative College is committed to safeguarding and promoting the welfare of young people and vulnerable adults and expects all staff and volunteers to share this commitment. The post is subject to an Enhanced Disclosure Application to the Disclosure & Barring Service.

Access Creative College is committed to promoting a culture of Diversity and Inclusivity for all our employees and potential employees. We welcome applications from people of all backgrounds. In recognition of our commitment, we would particularly encourage applications from groups who are currently under-represented, which are those from the Black, Asian and Minority Ethnic (BAME) communities and People with Disabilities, the Neurodiverse and Women.

Apply Here

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